Population registration certifiacate (personbevis) is one of the most common documents that we issue apostille on or legalize by the Swedish ministry for foreign affairs and respective embassies. In this post, we will talk about population registration certificate/personbevis from a practical point of view.
What is a population registration certificate/personbevis?
A population registration certificate is a document which contains information about a person who is registered in the Swedish Tax Agency’s/Skatteverkets registration database in Sweden. It is used to show who a person is but cannot be used as a formal identity document. There are various types of population registration certificates, depending on the purpose, such as studies, employment, banking, and residence. All population registration certificates contain basic information such as name, personal number, and address. In addition, they contain additional information needed for the specific purpose.
How and where to order population registration certificate/personbevis?
A population registration certificate/personbevis can be ordered from the Swedish Tax Agency/Skatteverket, either digitally or as a paper form.
If you have Bank-ID, you are able to download a population registration certificate/personbevis from The Swedish Tax Agency’s/Skatteverkets website.
Or
You can call the Swedish Tax Agency/Skatteverket 0771 567 567 and order the population registration certificate/personbevis. The Swedish Tax Agency/Skatteverket will then post it to you.
You can also ask the Swedish Tax Agency/Skattverket to post the population registration certificate/personbevis to us directly: Legalisering.se, Box 7145, 10387, Stockholm.
What can Legalisering.se help you with?
We can order the population registration certificate/personbevis for you, if you email us your personal number and tell us what type of the population registration certificate/personbevis it is that you need.
We can issue an apostille on the population registration certificate/personbevis directly, if it is in original, with signature and stamp.
What kind of population registration certificate/personbevis shall I order from the Swedish Tax Agency/Skatteverket?
There are various different types of population registration certificates/personbevis, which contan different information. You can find a list of all the different types of population registration certificates/personbevis on the Swedish Tax Agency’s/Skatteverkets website through this link. On the website, you will be able to click on different categories of population registration certificates/personbevis, to read more about each type, depending on the purpose. If you are unsure about which type you will need, you can contact the Swedish Tax Agency/Skatteverket to get help.
Can I get apostille on the population registration/personbevis downloaded from the Swedish Tax Agency/Skatteverkets website?
The population registration certificate/personbevis downloaded from the Swedish Tax Agency’s Skattsverkets website is a electronic version, and it does not have any signature and stamp. Therefore we cannot issue the apostille directly.
If you for any reason, for example, living abroad, cannot get the population registration certificate/personbevis in original with signature and stamp, we can notarize the electronic version as a copy, then issue apostille.
We can also help you to order a population registration certificate/personbevis from the Swedish Tax Agency/Skatteverket and get it posted to our office, then we can issue the apostille directly.
In what situation do I need to get apostille on the population registration certificate/personbevis?
In practice, we have seen different reasons for people to get apostille on their population registration certificate/personbevis, for example:
Marriage: when a Swedish citizen or resident gets married abroad, the authorities in the other country need to be certain this person is not already married in Sweden.
Citizenship: some clients order population registration certificate/personbevis to show their citizenship status in Sweden.
Family tie: some clients get the ‘’familjbevis’’ to show their relationship with their partner, children and parents.
Invitation: in order to invite friends/family abroad to come to Sweden, the embassy can request for a population registration certificate/personbevis with the purpose of “invitation”.
Proof of origin: some clients order a population registration certificate/personbevis which shows where he/she is originally from.
Why do you need to get an apostille on the population registration certificate/personbevis?
Foreing authorities can sometimes require that a Swedish population registration certificate/personbevis which is going to be used in that country have an apostille-stamp issued on it. This stamp serves as a certificate that the population registration certificate/personbevis is actually a document issued by a Swedish authority.
In order for us to be able to issue an apostille on the population registration certificate/personbevis, the document has to be signed and stamped by an officer at the Swedish Tax Agency/Skatteverket.
You can read more about common requests from foreign authorities and get an explanation in English about what a population registration certificate/personbevis is on the Swedish Tax Agency’s/Skatteverkets website. Note that the Swedish Tax Agency/Skatteverket cannot issue an Apostille; only the Notary Public has the authority to do so.
Can a population registration certificate/personbevis be legalized by the Ministry for Foreign Affairs/Utrikesdepartementet and continue for embassy legalization?
If we receive the population registration certificate/personbevis in original with signature and stamp form the Swedish Tax Agency/Skatteverket, we can get it legalized by the Ministry for Foreign Affairs/Utrikesdepartementet then by the respective embassy.
Does the population registration certificate/personbevis needs to be translated?
When it comes apostille and legalization by the Ministry for Foreign Affairs/Utrikesdepartementet there is no such requirement.
It is up to the authority in the country where the document is used to decide. Usually if the population registration certificate/personbevis is issued in Swedish, it has to be translated into the local language.
If the population registration certificate/personbevis going to be legalized by the foreign embassy, it is up to the embassy to decide. Majority of the embassies does not require the documents to be translated, but some embassies do, such as the embassy of Angola and the embassy of Cuba.
